FarmIQ Data Privacy Policy

FarmIQ Systems Limited (“FarmIQ”, “Farmax”, “we”, “our” or “us”) is committed to protecting the privacy of individuals and ensuring that personal information (any information that could be used to personally identify you) is handled in accordance with the New Zealand Privacy Act 2020.

This Privacy Policy describes how we collect, use, store, disclose, and protect your personal information across our digital platforms, including our website, applications, mobile tools, and APIs.

1.     What information we collect

We may collect the following types of personal and business-related information:

• Identity information: name, email address, address, phone number, and job title

• Farm information: property details, land use data, animal details, environmental metrics, and production records

• User interaction data: login times, usage analytics, device type, and IP address

• Third-party data: when you authorise connections

2.     Why we collect personal information

We collect and use personal information to:

• Deliver and improve FarmIQ and Farmax products and services

• Personalise your user experience and recommendations

• Provide customer support and training

• Administer subscriptions and user accounts

• Share data with our integration partners, such as processing companies and animal management solutions, with your authorisation

• Adhere to laws and regulations

3.     How we collect information

We collect information:

• Directly from users when they register, complete forms, or upload farm data

• Automatically when users interact with our platform

• From third parties, where you have authorised access or integration

4.     How we use and share your information

We may share your information:

• With authorised integration partners, where you have opted in to the integration

• With service providers, such as cloud hosting, analytics, or customer support tools, under strict confidentiality

• If legally required to do so

• Internally, across our team and systems for product and business operations

We will never sell your personal information.

5.     Data storage and security

We take the security of your data seriously. Our systems include:

• Encryption of data in transit and at rest

• Access controls and role-based authorisations

• Regular audits, backups, and monitoring

• Secure third-party cloud services that are compliant with NZ privacy law

6.     Cookies

We use small data files called “cookies” to help improve your experience on our products. Cookies are stored on your device and are used to run and personalise our products, remember your preferences, improve our services, and provide certain features.

You can block cookies in your browser settings, but this may limit some functions of our products.

7.     Your rights and choices

You have the right to:

• Access your personal information held by FarmIQ

• Request correction of inaccurate information

• Request deletion of your personal data (subject to any legal or contractual obligations to keep your data for a specified period)

To exercise these rights, contact us at:
privacy@farmiq.co.nz

8.     Data Breaches

If we experience a privacy breach that poses a risk of serious harm, we will:

• Notify you and the Office of the Privacy Commissioner as soon as practicable

• Take steps to contain and remedy the breach

• Cooperate with any follow-up investigations

9.     Privacy Officer Contact

FarmIQ has appointed a Privacy Officer responsible for overseeing compliance with this policy.

Contact our Privacy Officer:
privacy@farmiq.co.nz

10.     Policy Updates

We may update this policy from time to time to reflect changes in the law or our operations. We will notify users via email or platform alerts of any material changes.